Hire a Real Estate Virtual Assistant Who Never Drops a Lead
Full-time real estate VAs, inside sales agents, transaction coordinators and listing coordinators for agents, teams, brokerages and property managers. They follow up every lead and chase every deadline, so you can sell. Talentige has made 1,750+ hires worldwide.
✓ 1,750+ hires worldwide✓ Tested on real tasks✓ 3–5 finalists in about 14 days✓ 90-day replacement guarantee✓ Pay nothing until you hire
How do I hire a full-time real estate virtual assistant? Tell Talentige which part of your business is slipping: lead follow-up, listings, contract-to-close or property management. We recruit real estate VAs, inside sales agents, transaction coordinators and listing coordinators in the Philippines, Latin America, Morocco and Egypt, test them on real tasks, and send 3–5 finalists in about 14 days. They work full-time, only for your team, in your CRM, while we handle the background check, contract and payment in your currency.
Your agents sell. Your remote team does everything else.
Last updated: October 11, 2026 · By the Talentige recruitment team, recruiting international talent since 2015
Nearly every deal still runs through an agent
Source: National Association of REALTORS®, 2025 Profile of Home Buyers and Sellers (transactions from July 2024 to June 2025). With first-time buyers at a record low, every lead and every past client is worth more, and slow follow-up costs more.
Buyers still choose agents, and sellers used them at a record-matching 91%. The agents who win are the ones who call back first, never drop a deadline and stay in touch after closing. That's the work a full-time remote team does every day.
Your pipeline, with a remote team on every stage
Here's how the roles split across a deal. Smaller teams start with one VA who covers most of the cards; bigger teams add an ISA and a transaction coordinator.
New lead
ISACalls new portal and website leads within minutes
ISAQualifies timeline, budget and pre-approval
VAAdds the lead and notes to your CRM
Appointment set
ISABooks buyer consults and listing appointments on your calendar
VASends confirmations, reminders and a pre-listing packet
Active
MKTBuilds listing copy, photo order and social posts
VASchedules showings and collects feedback
MKTUpdates the MLS listing from your notes
Under contract
TCTracks every contract deadline: inspection, appraisal, financing
TCChases signatures and documents with lender, title and agents
TCKeeps the file complete for compliance
Closed & nurture
VAClosing gift, review request and CRM tags
ISAPast-client check-ins and referral asks
VACommission paperwork and bookkeeping handoff
ISA inside sales agent · VA virtual assistant · TC transaction coordinator · MKT listing & marketing coordinator
Commission tracking, expenses, owner statements and reconciliations in QuickBooks, Xero or your property-management software.
$1,000–$1,600/mo
Typical full-time pay in USD per month from Talentige placements, from the lowest to the highest market. ISAs follow our SDR and appointment-setter ranges; listing coordinators follow our marketing-specialist ranges. See each market: Philippines, Latin America, Morocco, Egypt.
One US salary, or a whole remote back office
US cost = BLS May 2025 median hourly wage for that occupation in that industry × 2,080 hours × 1.43 for benefits and payroll costs (BLS ECEC, June 2026). Talentige figures are typical full-time monthly pay from our placements, before our one-time placement fee. BLS median for secretaries and administrative assistants at real estate employers (NAICS 531000): $22.55 an hour (May 2025), so about $5,589 a month. Talentige figures use the top of each market's typical admin range; the one-time placement fee is not included.See this chart as a table
Market
Typical admin pay (USD/month)
Assistants per US admin salary
Egypt
$900–$1,100
5.1
Morocco
$1,000–$1,300
4.3
Philippines
$1,000–$1,300
4.3
Latin America
$1,000–$1,800
3.1
The same BLS data puts a US receptionist at a real estate firm at about $4,935 a month and a bookkeeping clerk at about $6,373 with benefits. Price your own team in the overseas hiring cost calculator, and if you're weighing a VA agency, an EOR or a freelancer, read the EOR vs staffing agency vs Upwork guide first. With Talentige you pay nothing until you hire, then a one-time fixed fee by role.
Licensing: unlicensed assistants can't do work that requires a real estate license in your state, and the rules differ from state to state. We scope each role to the admin, marketing, coordination and lead-follow-up work an unlicensed assistant may do. Check your state real estate commission's rules for unlicensed assistants, and your brokerage's policy.
Tools your team will work in
What
Typical tools
CRM and lead follow-up
Follow Up Boss, kvCORE / BoldTrail, Lofty, Sierra Interactive
Transactions and e-signature
Dotloop, SkySlope, DocuSign
Listings and marketing
Your MLS, Canva, Mailchimp, social scheduling tools
Property management and books
AppFolio, Buildium, QuickBooks, Xero
We check tool experience during screening and tell you what each finalist has used, then test on the work itself:
Written and oral English, plus Spanish when your buyers or tenants need it.
A speed-to-lead mock call for ISAs: a portal lead who isn't sure they're ready to buy.
A contract-to-close exercise for transaction coordinators: build the deadline calendar from a sample contract.
A listing-copy task for marketing coordinators, scored for accuracy and appeal.
Your interview, then a background check on the person you choose.
Build your real estate back office in about 14 days
Tell us your team size, lead sources and tools, and we'll come back with a plan, a realistic budget and 3–5 tested finalists.
Pay nothing until you hire · 3–5 vetted finalists · 90-day replacement guarantee
Property management and real estate results: two client case studies
Anonymised client case studies: names withheld, figures as reported from client records.
Case study · Property Management
600 Units, 1 New Hire
600 units1 maintenance coordinator$1,400/month
Before
First 90 days: −38%
Average open-ticket time
A property management company overseeing 600 residential units needed someone to take ownership of maintenance coordination. Talentige found them a dedicated maintenance coordinator for $1,400/month. Work orders were assigned faster, vendor follow-ups became consistent, and average open-ticket time dropped by 38% in the first 90 days.
Case study · Real Estate
14 Extra Closings
118qualified appointments
14additional closings
$126Kgross commission income
2 inside sales agents, over 6 months
A real estate team had hundreds of old buyer and seller leads sitting in its CRM. We recruited 2 inside sales agents to handle speed-to-lead, qualification, and database reactivation. Over 6 months, they booked 118 qualified appointments, contributing to 14 additional closings and $126K in gross commission income.
Frequently asked questions about real estate virtual assistants
What does a real estate virtual assistant do?
A full-time real estate VA keeps your CRM clean, manages calendars and showing schedules, prepares listing paperwork, sends reminders and review requests, and handles the admin that pulls agents away from clients. Many teams add an ISA for lead follow-up and a transaction coordinator for contract-to-close.
How much does a real estate virtual assistant cost?
Typical full-time pay through Talentige is about $900–$1,100 a month in Egypt, $1,000–$1,300 in Morocco and the Philippines, and $1,000–$1,800 in Latin America. A US administrative assistant at a real estate firm costs about $5,589 a month with benefits (BLS). You pay nothing until you hire, then a one-time fixed fee by role.
Can I hire a remote transaction coordinator?
Yes. Talentige recruits full-time transaction coordinators who manage deadlines, documents and communication from contract to close in your transaction software. They typically earn $1,300–$1,800 a month, depending on skills and experience.
Can a remote ISA call my leads in the US?
Yes. Your ISA works your leads from your CRM and phone system, on your hours, and follows your scripts and the calling rules you set. ISAs are tested with speed-to-lead mock calls before you meet them.
Can my real estate VA do licensed activities?
No. Unlicensed assistants can't do work that requires a real estate license, and the rules vary by state. We scope the role to unlicensed work; check your state real estate commission's rules.
Do you recruit property management assistants?
Yes. We recruit full-time assistants for tenant communication, maintenance requests and vendor scheduling, lease renewals and owner updates, working in AppFolio, Buildium or your software.
Will my VA work only for me?
Yes. Every Talentige hire is full-time and works only for your team, never shared. They join on a government-stamped, locally compliant contract, follow your holiday calendar, and are paid in your currency (USD, CAD, EUR, AUD or GBP). We handle payment and Hubstaff time tracking.
How fast can I hire, and what if it doesn't work out?
You'll meet 3–5 tested finalists in about 14 days. Every placement has a 90-day replacement guarantee, with terms confirmed in writing for your role before you start.
Sources
National Association of REALTORS®, 2025 Profile of Home Buyers and Sellers (November 4, 2025; transactions from July 2024 to June 2025): 88% of buyers purchased through an agent or broker; 91% of sellers used an agent; first-time buyers 21% of all buyers. nar.realtor
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2025, real estate (NAICS 531000), median hourly wages via the BLS Public Data API: secretaries and administrative assistants (43-6014) $22.55 (series OEUN000000053100043601408); receptionists and information clerks (43-4171) $19.91 (OEUN000000053100043417108); bookkeeping, accounting and auditing clerks (43-3031) $25.71 (OEUN000000053100043303108). bls.gov
U.S. Bureau of Labor Statistics, Employer Costs for Employee Compensation – June 2026 (released September 9, 2026), private industry: total compensation $46.89 per hour worked, wages and salaries $32.82. Multiplier 46.89 ÷ 32.82 = 1.43. bls.gov
Talentige placement data (as of October 2026): 1,750+ hires in total, including 500+ in Morocco, 250+ in Egypt, 500+ in the Philippines and 500+ across Latin America; typical monthly pay ranges, timelines, screening process, holiday arrangements and payment currency are based on Talentige placements.
