Hire a Landscaping Virtual Assistant Who Already Knows Jobber
A full-time remote office assistant for your lawn care or landscaping company. They answer requests, chase quotes, keep routes full, move rain days and collect invoices. You and your crews stay outside.
What is a landscaping virtual assistant? A full-time remote office assistant for a landscaping or lawn care company. They answer requests, chase quotes, schedule crews, move rain days, send invoices and collect payments, all inside Jobber or the software you use. Your crews stay in the field.
What does it cost? Your VA earns $1,500–$1,800 a month. Month-to-month starts at $2,000/mo, all-in. Want the VA on your own payroll? Pay a one-time placement fee instead. A US office hire runs about $5,300–$5,700 a month once you add overhead. You spend 72% less than on a US hire.
How fast? You see tested candidates in 5–8 days and can have your VA working in 1–2 weeks. We search 57+ countries. Nothing is due until you hire, and the 6-month replacement guarantee has your back after that.
Updated November 9, 2026 · By the Talentige recruitment team, recruiting international talent since 2015
What does a landscaping VA do in Jobber?
Jobber tracks every job from the first request to the last payment. But someone has to work it. In a lot of small landscaping companies that is the owner, at 9 PM, after a day on a mower.
A VA works Jobber all day. Here is each step and what they do.
- 1RequestAnswers the call, form or Client Hub request the same day. Asks size, service and gate code.
- 2AssessmentBooks the site visit on your estimator’s calendar and sends the reminder.
- 3QuoteBuilds the quote from your line items. Sends it. Follows up on day 2, 5 and 10.
- 4JobTurns the approved quote into a one-off or recurring job with the right visit rules.
- 5VisitPuts the visit on the right crew’s day. Sends the on-my-way text.
- 6InvoiceSends the invoice after the visit, or batches recurring invoices each month.
- 7PaymentFollows up on unpaid invoices. Updates cards. Asks for a review when the client is happy.
They also keep the Client Hub clean, set recurring jobs with the right visit frequency, use route optimization on each crew’s day, and turn on the quote follow-up and invoice follow-up messages you approve.
What does a lawn care VA do in each season?
Landscaping is four businesses in one year. The phone rings off the hook in spring. Routes need care all summer. Fall brings cleanups. Winter is renewals and snow. A good VA plans for each one.
- Send renewal agreements for the season
- Book snow calls and plow routes
- Clean up the client list
- Answer every request the same day
- Book spring cleanups and first mows
- Chase every open quote
- Keep weekly routes full
- Move visits after rain
- Offer add-ons you approve
- Book aeration, overseeding and leaf cleanups
- Sell holiday lighting if you offer it
- Collect open invoices before winter
Can a VA handle rain days and reschedules?
Yes. A rain day used to mean an hour of calls and texts before sunrise. Now you send one message to your VA.
☂ A rain day, handled before your crews leave the yard
- Check the forecast and your rain rule.You set the rule once: what rain level stops mowing, and who makes the call.
- Get the go or no-go from your crew lead.One text. The VA does not guess.
- Move the day’s visits.Each visit goes to the next open day on the same route, or to Saturday if you allow it.
- Text every client.“Rain today. Your mow moves to Thursday.” In English or Spanish.
- Fix the week.They rebalance the routes so no crew ends up with a 16-hour day.
How much does a landscaping virtual assistant cost?
Pay for a full-time VA on your hours is $1,500–$1,800 a month. A US customer service rep costs about $5,337 a month once you add benefits and payroll costs. An admin assistant costs about $5,666.
= $250 a month
See this chart as a table
| Seat | Monthly cost |
|---|---|
| US admin assistant, with overhead | ≈ $5,666 |
| US customer service rep, with overhead | ≈ $5,337 |
| Talentige landscaping VA pay | $1,500–$1,800 |
Pick the setup that suits your books. Month-to-month from $2,000/mo covers pay, payroll and support in one bill. A one-time placement fee lets you put the VA on your own payroll. Nothing is due until you hire. See pricing.
Get your office ready before spring
Tell us your software, your crews and your season. Meet a tested shortlist in 5–8 days.
Book a free hiring call →Can my VA speak Spanish with my crews?
Yes. Ask, and we test English and Spanish on separate calls. A bilingual VA can text crew leads in Spanish and clients in English. That cuts down the “I didn’t know” moments on the job site.
We recruit bilingual VAs in Mexico and Colombia who work US hours. See also bilingual customer support.
Do you have VAs for LMN, Aspire or Service Autopilot?
Yes. Jobber is common in lawn care. Some larger landscaping companies run LMN or Aspire instead. Tell us your stack and we test for it.
| Software | Who uses it | What the VA does there |
|---|---|---|
| Jobber | Lawn care and residential crews | Requests, quotes, jobs, visits, invoices, payments, Client Hub |
| LMN | Landscape companies that budget and estimate by job | Client records, estimates you priced, scheduling, timesheet checks |
| Aspire | Larger commercial landscapers | Opportunities, contracts, work tickets, invoicing |
| Service Autopilot | Route-heavy lawn and pest businesses | Recurring routes, scheduling, billing, automations |
| SingleOps / Yardbook | Tree care, design-build, small crews | Quotes, scheduling, invoicing |
| QuickBooks | Most shops, for the books | Invoice sync, payment matching, open AR list |
What should I ask a landscaping VA in the interview?
We test every finalist before you meet them. Then use these questions to see how they think.
Hiring for the first time? Our contractor VA hiring checklist walks you through it.
One VA or two in spring?
Start with one. A full-time VA covers requests, quotes, schedules and invoices for most small and mid-size crews. Add a second for spring if your phone rings more than one person can answer, or if you want a separate person on quotes. We can hire both at once, and you keep the same pricing for each.
Landscaping virtual assistant FAQs
What does a landscaping virtual assistant do?
They run your office from a laptop. They answer requests, book assessments, build and chase quotes in Jobber, schedule visits, move rain days, text clients, send invoices and follow up on payments. Your crews and your estimator stay in the field.
Can I hire a VA who already knows Jobber?
Yes. We screen for Jobber experience and test it in a screen share before you meet anyone. If you run LMN, Aspire, Service Autopilot, SingleOps or Yardbook, we test for that instead.
How much does a lawn care virtual assistant cost?
Full-time pay is $1,500–$1,800 a month. Month-to-month plans start at $2,000/mo with everything in. Or pay a one-time placement fee and pay the VA on your own payroll. Nothing is due until you hire. That is 72% less than a US hire.
What does a landscaping VA do in the winter?
They send renewal agreements, book snow work if you plow, clean up your client list, chase last season’s open invoices and get the spring schedule ready.
Can they reschedule rain days?
Yes. You set the rain rule and who makes the call. The VA moves the visits, rebalances the routes and texts each client the new day before your crews leave the yard.
Can they speak Spanish with my crews?
Yes, if you ask for it. We test English and Spanish separately, so you hear both before you interview. We recruit bilingual VAs in Mexico and Colombia who work US hours.
Do they upsell services?
Only what you approve. Give them your add-on list and prices, such as aeration, mulch or irrigation checks. They offer it to the right clients at the right time of year.
How fast can I hire one before spring?
Tested candidates arrive in 5–8 days, and you can hire in 1–2 weeks. Start in February and they know your system before the first spring request comes in. A 6-month replacement guarantee covers the start.
Hire a landscaping VA who already knows Jobber
Book a short call. Tell us your crews and your season. Meet your shortlist in 5–8 days.
Book a free hiring call →Related pages: field service virtual assistant · home services office assistant · painting business VA · after-hours HVAC CSR · contractor VA hiring checklist · pricing.
Sources: BLS Occupational Employment and Wage Statistics, May 2025 (national medians); BLS Employer Costs for Employee Compensation (1.43 overhead method used across Talentige pages); Jobber product documentation for feature names; Talentige pricing and hiring timelines. Jobber, LMN, Aspire and Service Autopilot are trademarks of their owners. Talentige is not affiliated with them.