Best Dental Virtual Assistant Companies Compared (2026)
Six ways to get a dental virtual assistant: HelpSquad Health, Hello Rache, MEDVA, DentVia, My Mountain Mover and Talentige. We lay out what each one publishes on price, HIPAA, software, speed and contracts, so you can pick on facts.
- Each company's own site
- Sources linked
- Checked 11 Nov 2026
Which dental virtual assistant company should you choose?
It depends on what you need most. HelpSquad Health and My Mountain Mover state a signed BAA, and Talentige signs one too, plus a HIPAA agreement. MEDVA and DentVia lean on secure facilities, and DentVia focuses on dental. Hello Rache publishes the simplest price, $9.50 an hour with no long-term contracts. Talentige places a dedicated person who works only for your office, tested on Dentrix, Open Dental and Eaglesoft, with finalists in 5–8 days, a hire in 1–2 weeks, a 6-month replacement guarantee and nothing to pay until you hire.
Disclosure: we are Talentige, so we are biased. Every competitor fact below comes from that company's own site and is linked at the bottom. We do not rank anyone.
What each company publishes
A filled circle means the company states it on the pages we checked. An open circle means we did not find it there. It does not prove the company lacks it, so ask.
Filled: stated on the company's site on 11 Nov 2026. Open: not found on the pages checked (home, pricing and HIPAA or FAQ sections).
Monthly cost of a full-time front-desk person, from published prices
Table equivalent
| Option | Published price | Monthly equivalent |
|---|---|---|
| HelpSquad Health | $8–$10/hr back office, $10–$13/hr patient-facing | $1,733–$2,253 (patient-facing) |
| Hello Rache | $9.50/hr | $1,647 |
| My Mountain Mover | $947.50 every two weeks | about $2,053 |
| MEDVA | Not published | – |
| DentVia | Not published | – |
| Talentige | Month-to-month from $2,000/mo, or your own hire at $1,500–$1,800/mo plus a one-time placement fee | from $2,000 |
Speed to a start, as published
Each one in a few lines
HelpSquad Health
- Best for
- Practices that want a US-managed team, a BAA signed at company level, a secure virtual desktop and Dentrix, Eaglesoft and Open Dental on its software list.
- Worth knowing
- Lists a 3-month initial agreement and a 20-hours-a-week minimum, with free replacement. Dental is one of many practice types it serves.
Hello Rache
- Best for
- Teams that want a flat $9.50 an hour, no setup fees and no long-term contracts, with matching in as little as 24 hours.
- Worth knowing
- Does not name dental software or a BAA on the home page we checked. It has a separate dental virtual assistant page.
MEDVA
- Best for
- Practices that want a secure facility option and SOC 2 monitoring.
- Worth knowing
- We found no price, contract terms or day counts on the pages we checked.
DentVia
- Best for
- Practices that want a dental-focused company whose assistants go through a four-week dental-specific training program.
- Worth knowing
- We found no price on the pages we checked. It lists no long-term contracts and a HIPAA secure facility.
My Mountain Mover
- Best for
- Fast matching: candidates within 48 hours and a hire in as fast as one week, with signed BAAs and SOC 2-aligned controls stated.
- Worth knowing
- Lists plans starting at $947.50 every two weeks as a flat fee with no hidden fees. Dental is one of 50+ specialties.
Talentige
- Best for
- A coordinator who works only for your office, tested on Dentrix, Open Dental and Eaglesoft, hired month-to-month or as your own employee.
- Worth knowing
- We sign a BAA (HIPAA business associate agreement) and a HIPAA agreement with your practice, and we handle that set-up on our end.
Which one fits your practice?
Your compliance person wants a vendor that already signs one.
→ HelpSquad Health, My Mountain Mover and Talentige all sign a BAA. Ask each to show you the agreement.
You want to know the number before the first call.
→ Hello Rache publishes $9.50 an hour. HelpSquad Health publishes a range.
Your staff must work from a controlled site.
→ DentVia and MEDVA publish that. Ask where the work is done.
They learn your patients and your schedule. You want month-to-month or your own employee, and you want to pay nothing until you hire.
→ Talentige: finalists in 5–8 days, hire in 1–2 weeks, 6-month replacement guarantee.
Where Talentige is different
Why practices choose Talentige
- A dedicated person who works only for your office
- Tested on Dentrix, Open Dental and Eaglesoft before you meet them
- Signs a BAA (HIPAA business associate agreement) and a HIPAA agreement with your practice
- Month-to-month from $2,000/mo, or your own hire plus a one-time placement fee
- Pay nothing until you hire
- 6-month replacement guarantee
What the others publish well
- Hello Rache: a flat $9.50 an hour and no long-term contracts
- DentVia and MEDVA: a HIPAA secure facility or Secure Facility option
- My Mountain Mover: candidates within 48 hours and a hire in as fast as one week
Six questions to ask any dental VA company
- Will you sign a BAA, and can I read it before I decide? Company-level, or only per client?
- Where does the person work? A secure facility, a virtual desktop or their own computer.
- Is this one person or a pool? Who covers sick days and holidays.
- Which dental software have they used? Dentrix, Open Dental, Eaglesoft, and for how long.
- What is the minimum commitment? Hours a week, months, and the notice to stop.
- What happens if it does not work out? How long the replacement guarantee is and what it costs.
Compare us with the company you are considering
Send us the quote you have. We will tell you where we are cheaper, where we are not, and whether we can shortlist for your office.
Book a free hiring call →Questions about dental virtual assistant companies
Which is the best dental virtual assistant company?
There is no single best one. HelpSquad Health, Hello Rache, MEDVA, DentVia and My Mountain Mover each publish different strengths: a signed BAA, a flat hourly price, a secure facility, dental-focused training and fast candidate matching. Pick by the question that matters most to your practice, then ask for a trial. Talentige is the option if you want your own dedicated hire, your own employee or month-to-month, and to pay nothing until you hire.
How much does a dental virtual assistant cost?
Published prices range from about $1,650 to about $2,250 a month for a full-time person. Hello Rache lists $9.50 an hour. HelpSquad Health lists $8–$10 an hour for back office and $10–$13 an hour for patient-facing work. My Mountain Mover lists plans starting at $947.50 every two weeks. MEDVA and DentVia do not publish prices on the pages we checked. Talentige: month-to-month from $2,000/mo, or hire them as your own employee for $1,500–$1,800/mo plus a one-time placement fee. Our monthly figures use 173 hours a month for hourly rates.
Are dental virtual assistants HIPAA compliant?
HIPAA applies to your practice, so your vendor has to help you meet it. HelpSquad Health and My Mountain Mover state that they sign a BAA with the practice. MEDVA names a Secure Facility option and SOC 2 monitored systems. DentVia says its team works in a HIPAA secure facility. Hello Rache describes HIPAA-compliant virtual assistants but does not state a BAA on the home page. Talentige signs a BAA (a HIPAA business associate agreement) and a HIPAA agreement with your practice, and handles the set-up on its end. Your coordinator works under your privacy rules, and you control their logins and permissions. Ask us on the call to see the agreement.
What is the difference between a dental VA agency and hiring your own coordinator?
Some agencies assign people from a pool and bill by the hour. A dedicated hire works only for your office and learns your patients, your schedule and your software. Talentige places dedicated hires, month-to-month or as your own employee.
How fast can a dental virtual assistant start?
As published: My Mountain Mover says candidates within 48 hours and a hire in as fast as one week. HelpSquad Health lists about two weeks from first call to your first VA. Talentige: finalists in 5–8 days and a hire in 1–2 weeks. Hello Rache says it can match you in as little as 24 hours, which is not the same as a start date. MEDVA and DentVia publish no day counts on the pages we checked.
Does Talentige work with Dentrix, Open Dental and Eaglesoft?
Yes. We test dental coordinators for Dentrix, Open Dental and Eaglesoft before you meet them, and you can name your own software and we will look for someone who knows it.
Does Talentige sign a BAA?
Yes. Talentige signs a BAA (a HIPAA business associate agreement) and a HIPAA agreement with your practice, and handles the set-up on its end. Ask on the call and we will send you the agreement before you decide.
Related pages
Dental virtual assistant · Hire a dental billing specialist · Best overseas recruitment agencies · Recruitment placement fees explained · Talentige pricing
Sources (all checked 11 November 2026)
- HelpSquad Health: helpsquadhealth.com.
- Hello Rache: hellorache.com.
- MEDVA: medva.com.
- DentVia: dentvia.com.
- My Mountain Mover: mymountainmover.com.
- Talentige: dental virtual assistant, pricing, how it works.
Competitor information is quoted from their public sites and may have changed. Company names belong to their owners. If you spot an error, tell us and we will correct it.